CREW Indexing Services

County Records Extraction Wizard

Information is flowing exponentially into counties of all sizes. Records are increasing in volume and effective capture, transformation, distribution, and preservation of content can be an expensive and constant endeavor. CREW can help Counties streamline this process through its step-by-step data indexing, verification and QC functions.

CREW can be used for:
  • Importing record images from different County software systems (Land Records, Case Management etc.)

  • Records identification and classification. Land records, official public records, vitals and other records can be processed

  • Data indexing and verification: Easy data extraction (land records – instrument #, grantor, grantee, legal description; case files – case #, plaintiff, defendant, record date etc.)

  • Quality control

  • Managing exceptions

  • Storing records and data

  • Exporting of records and data and ingesting back into County software

  • 100% Web Based

​​        CREW is completely web based and eliminates the need for installing desktop software. This            allows for users in any location or time-zone to index and process documents. Records are              not required to be sent to offshore vendors.

  • Transparency

        While records are being processed, users with appropriate permissions will have access and            visibility to the work. 

  • Configurable

​        CREW is completely configurable to suit unique requirements of the County. Roles, users,                  permissions, projects/jobs, document types, workflow, index field attributes and other                      elements can be defined and configured.

  • Control and Measurement

        For administrators, CREW offers tools and management reporting to help ensure that the                system, stations and operators are being productive.

  • Email/text notifications and alerts

        Help employees, partners and counties proactively manage system issues and service level              agreements . A wide spectrum of reports and production metrics are available.

  • Scalable and Open Architecture

       CREW is built using state-of-the-art technology with a tiered application architecture. This                 makes the system flexible and portable to be hosted in the Cloud or installed on premise.                 Web-services enable integration of CREW with external applications.